Agenda for November 3, 2008

    OXFORD MAYOR AND COUNCIL REGULAR SESSION

MONDAY, NOVEMBER 3, 2008 – 7:30 P.M.

COMMUNITY CENTER, OXFORD, GEORGIA

A G E N D A




Call to order


Invocation


Pledge of Allegiance


Approval of the Agenda for November 3, 2008


Approval of the Minutes of the October 6, 2008 Mayor and Council Meeting


Approval of the Minutes of the Special Called Meeting of October 13, 2008


Motion to accept the September 9, 2008 Minutes of the Planning Commission


Planning Commission recommendations/petitions


Citizen concerns


Old Business-Report to Council on items pending from prior meetings


Committee reports


Invoice approval


Adjourn















COMMITTEE REPORTS



JERRY ROSEBERRY MAYOR

  1. Presentation of the 2008 Budget Amendments

  2. Presentation of the proposed 2009 Operating Budget

  3. Presentation of the proposed 2009 Capital Budget

  4. November work session date – Monday, November 17th

  5. Georgia Department of Community Affairs Award

  6. Reminder to Vote




GEORGE R. HOLT FINANCE

  1. Motion to set Monday, November 17, 2008 – 6:00 p.m. for Public Hearings on the 2008 Budget Amendments and the 2009 Proposed Operating Budget



EMMA LOU PATTERSON PARKS/TREES/CEMETERY

  1. Motion to proceed with request for proposals for the installation of benches in the George Street Park and connecting walk of paving stones for the deck behind Old Church




HOYT P. OLIVER PLANNING/STORM WATER/PERSONNEL

  1. Motion to approve an application-Customary Home Occupation License for Toby Malcolm, Creekside Construction Office

  2. Motion to adopt an Information Technology Usage Policy




FRANK J. DAVIS SIDEWALKS/STREETS/SOLID WASTE

  1. Bids for the construction of a 1,190 ft. x 5ft. x 4” sidewalk to be installed on Mitchell Street:

Southeastern Grading and Hauling $52,355.25

Jeff Sullivan Concrete Services 25,675.00

Maddox Development Inc. 22,662.50

MHB Paving, Inc. 22,363.50

Foskey Builders, Inc. 19,000.00

  1. Motion to continue the use of temporary hire through November

  2. Update of installation of island at the intersection of Haygood Avenue and Pierce Street



Page 2

COMMITTEE REPORTS



TERRY A. SMITH UTILITIES/PUBLIC WORKS

  1. Motion to adopt a Resolution to approve amendments to the Service Delivery Strategy Agreement as presented by the Newton County Board of Commissioners

  2. Motion to execute the MEAG Marketing Services Subscription for 2009- $7,130.00

  3. Election for Off-System Energy Sales Margins for the Power Supply Year 2009


JAMES H. WINDHAM BUILDINGS/GROUNDS/PUBLIC SAFETY

  1. Motion to retract the motion of October 6, 2008 to contract with Patterson Janitorial Services

  2. Motion to continue Janitorial Services with Wagner Janitorial Services






























INVOICE OVER 1,000.00

NOVEMBER, 2008


Purchases/Contract Labor

VENDOR

DESCRIPTION

AMOUNT

Patrick Feed & Seed

Uniform Expense

$1,018.00

Woco Pep Oil Company

Gasoline Expense-October

3,214.34

Jet Utility Services

Repair altitude valve on water tower

1,600.00

Monroe Tree Work, Inc.

Removal of trees on power lines-Moore & Asbury

2,050.00

Tuccco Concrete Company

Concrete addition to West Clark Street headwall project

753.51

D&J Trenching Service

Repair of vault collapse at Haygood Master Meter

(County to reimburse)

7,410.00

Uniforms 911

Police Uniform

1,059.99

Associated Staffing Services

Temporary Hire

1,443.60
































Routine Monthly Bills Paid

VENDOR

DESCRIPTION

AMOUNT

AT&T

Communication Expense

$1,378.76

N.C. Board of Commissioners

Wholesale Water-September

5,794.00

U.S. Department of Energy

SEPA Power-September

3,442.87

City of Covington

Sewer Treatment Fees-3rd Quarter

5,046.75

United Health Care of Ga

Employee Health-Nov

6,357.72

















Approved Contracts/Agreements

VENDOR

DESCRIPTION

AMOUNT

Treadwell Tamplin & Co.

DCA Report

$1,000.00

D&J Trenching Services

West Clark Street headwall

07/07/08 21,200.00

20,700.00

N.C. W/S Authority

Sewer Bond Payment

30,655.00