October 2009 Special Called Meeting

OFFICIAL MINUTES OF THE OXFORD MAYOR AND COUNCIL

SPECIAL CALLED MEETING

THURSDAY, OCTOBER 22, 2009 – 2:00 P.M.

COMMUNITY CENTER, OXFORD, NEWTON, GEORGIA

MEMBERS PRESENT:  JERRY D. ROSEBERRY, MAYOR; JAMES H. WINDHAM, MAYOR PRO-TEM; COUNCIL MEMBERS:   TERRY A. SMITH; GEORGE R. HOLT; AND HOYT P. OLIVER

OTHERS PRESENT:  CLARK R. MILLER, POLICE CHIEF

Pursuant to the Georgia Sunshine Laws, due notice of a special called meeting was announced to include posting of notice at the regular meeting place of such meeting. 

 The purpose of the called meeting is for the consideration of applying for a Georgia Environmental Facilities Authority grant for the extension of the city’s sanitary sewer system.

The meeting was called to order by the Honorable Jerry D. Roseberry, Mayor.

 Councilman Smith reported that the first part of the application process would be to submit a four (4) page application with a description of the project area.  Smith further stated that three (3) areas had been explored for the project.  The area selected is the Oxford North Road area which would allow for eighteen (18) additional houses to connect to the city’s sewer system.

Smith added that the city would need to obtain an easement along the property owned by Otis Parker where an electrical easement already exists.

The city would install approximately 3,100 linear feet of sanitary sewer main.  The total cost of the project is estimated to be around $219,687.50.  The GEFA grant, if awarded, would pay for $100,000.00 of the project.  The tap fees for the eighteen (18) houses would generate $64,800.00 towards the project.  An additional estimated $7,700.00 would be generated annually for sewer consumption.  The city’s investment would be $.54 cents on the dollar if the city had to assume all of the cost.  If the grant is funded, the investment would be $59,000.00 with returns with an expected recovery of seven-eight years.

A motion was made by Smith, seconded by Windham, for the City of Oxford to complete an application to the Georgia Environmental Facilities Authority for the consideration of a $100,000.00 grant, if received, with funds to be utilized for the improvements of the city’s sanitary sewer system by extending the lines to the Oxford North Road area.  The Council vote five (5) with five (5) members present.  The motion carried.

 Motion was made by Windham, seconded by Oliver, to adjourn at 2:27 p.m.

Respectfully submitted,

Carol A. Poole, City Clerk