January 2009 - Special Called

OFFICIAL MINUTES OF THE OXFORD MAYOR AND COUNCIL

SPECIAL CALLED MEETING

TUESDAY, JANUARY 20, 2009 -6:00 P.M.

COMMUNITY CENTER, OXFORD, NEWTON, GEORGIA

MEMBERS PRESENT: JERRY D. ROSEBERRY, MAYOR; JAMES H. WINDHAM, MAYOR PRO-TEM; COUNCIL MEMBERS – EMMA LOU PATTERSON; GEORGE R. HOLT; HOYT P. OLIVER; FRANK J. DAVIS; AND TERRY A. SMITH

OTHERS PRESENT: PLANNING COMMISSION MEMBERS-ERIK OLIVER AND DAVID EADY; CLAUDE AND EVA SITTON; JODY A. REID, SR., SUPERVISOR; LAURAN S. WILLIS; DEPUTY CLERK; CLARK R. MILLER, POLICE CHIEF; JUDY GREER; FORMER MAYOR WILLIAM H. MURDY; SUE DALE; MICHAEL DALE; JEFF WEARING; LATRELLE OLIVER; AND MICHELLE KIM, STAFFWRITER FOR THE COVINGTON NEWS

A Special Called Meeting was scheduled for the purpose of introducing a resolution and contract with the Electric Cities of Georgia (ECG) for business services previously offered to the city through subscription services with the Municipal Electric Authority of Georgia (MEAG).

Mayor Roseberry called the meeting to order.

Council member Smith informed the members that the Utilities Committee met with representatives from MEAG and ECG on December 10, 2008. The committee was told that MEAG would no longer be offering Marketing, Production, and Distribution subscription services to its fifty three (53) participants. Effective July 1, 2009 the Electric Cities of Georgia (ECG), a division of MEAG, will be taking over theses services. Current members are being asked to enter into a new agreement with ECG for any future subscription needs. The cost to the City of Oxford for the initial transfer to ECG is a one-time cost of $4,200.00. Also, MEAG offered annual renewals. ECG is requiring a three (3) year initial subscription followed by annual renewals. The city would buy a specific number of hours for services whether they were used or not.

Conversation followed with concerns for a continued contract for power line tree trimming through ECG. Councilman Windham suggested the city research and hire its own trimmer to compliment the city’s efforts in maintaining and preserving its Tree City status.

A motion was made by Davis to adopt the resolution and execute the agreement with the Electric Cities of Georgia (ECG) for continued existing services currently provided by MEAG, but to exclude the power line tree trimming which will be determined by a community solutions group for tree care at a later date. The motion was seconded by Smith. The Council vote unanimous. Attachment A

There being no further business, the meeting was adjourned at 6:27 p.m.

Respectfully submitted, Attachment A: Resolution and Contract with

Electric Cities of Georgia

Carol A. Poole

City Clerk, CMC